And the most- asked question: WHERE DO I GET THE FAA/GAYLORD SHUTTLE? WHEN DOES IT RUN?
The FAA/Gaylord Shuttle Bus runs all day Monday – Wednesday during the Conference. For detailed bus schedule please click here.
The buses will pick up and drop off at the Gaylord hotel in the parking lot circle between the Maryland Ballroom and the Gaylord Parking Garage. A shuttle and info booth is located right inside the hotel in the Maryland Ballroom foyer and will be staffed during shuttle hours if assistance is needed.
Additional comments or questions? Email Kenneth Carlisle.
We look forward to seeing you for the ATCA Annual at the Gaylord National!
Registration Information and Costs
What does it cost to attend the ATCA Annual Conference & Exhibition and what does it include?
There are a variety of registration options to suite your needs ranging from free Hall Visitor Passes, to Full Event registrations, and one day attendance options, etc. For a full listing of pricing options visit the Registration page.
What does it cost to visit the Exhibition ONLY?
There is no charge to attend the Exhibition during official Exhibit Hall hours. You may PRE-REGISTER ONLINE by choosing the Exhibit Hall Visitor category, or you may register on-site.
Note: Your registration as a conference attendee includes access to the exhibit hall
What are the Registration Hours?
ATCA Annual Exhibition Registration Hours:
Saturday, September 29: 12 p.m. – 6 p.m. - Exhibitor Registration (Setup Only)
Sunday, September 30: 9 a.m. – 10 a.m. - Exhibitor Registration and Setup Only
Sunday, September 30: 10 a.m. - 7 p.m. - General Registration Open
Monday, October 1: 7:00 a.m. – 5:30 p.m. - General Registration Open
Tuesday, October 2: 7:00 a.m. – 4 p.m. - General Registration Open
Wednesday, October 3: 7:30 a.m. – 1:30 p.m. - General Registration Open
What are the Exhibit Hall Hours?
Saturday, September 29: Setup Only – 12 p.m. - 8 p.m.
Sunday, September 30: Setup Only – 9 a.m. - 8 p.m. y
Monday, October 1: Hall Open to Visitors and Attendees – 9 a.m. – 5:30 p.m.
Tuesday, October 2: Hall Open to Visitors and Attendees – 9 a.m. – 4 p.m.
Wednesday, October 3: Hall Open to Visitors and Attendees – 9:30 a.m. – 3 p.m.
Is there an age limit for access to the Exhibition?
Yes. Children over the age of 15 may attend the Exhibition provided an adult accompanies them at all times.
No one under the age of 18 is permitted in the exhibit halls during installation and dismantling hours.
Can I substitute my attendance for someone else’s?
Yes. Substitutions may be made, but new individuals must provide their own e-mail address, phone number, and mailing address to the Registration Desk.
What happens if I need to cancel my registration?
Cancellations made up until SEPTEMBER 15, 2018 will be refunded less a 15% cancellation fee. Unfortunately, NO refunds will be made for cancellations received AFTER SEPTEMBER 15, 2018. Cancellations must be made in writing to firstname.lastname@example.org. Substitutions of equal ATCA memberships may be made at any time for conference registrations. No refunds will be issued if you do not attend the event. Refunds will be issued back to the card charged; check payment will be refunded individually by check to the individual or company. All refunds will be processed after the event. Government participants with duty-related cancellations are exempt, and will not be charged a cancellation fee.
Where do I pick up my badge/tickets?
All badges and tickets may be picked up on-site at the ATCA Registration Desk (Foyer area outside entrance to Hall B, Atrium Level) at the Gaylord National Hotel.
All Attendees may pick up badges beginning at 10 a.m, Sunday, September 30 with proper ID. Acceptable forms of ID include:
- Photo ID / Driver’s License
- Military ID
- U.S. Government ID
- Corporate Name Badge
When does online registration close?
Online registration will remain open 24/7 before and during the ATCA Annual. REGISTER ONLINE
Register for the full conference program before rates increase (after September 28).
Am I required to be an ATCA member to attend the Conference or Banquet?
No. Registration is open to members and non-members alike. If you are not a member of ATCA choose the appropriate non-member category when registering. Members receive benefits including reduced rates at ATCA functions including ATCA Annual.
What is the Glen A. Gilbert Memorial Award Banquet?
A capstone to ATCA Annual, the Glen A. Gilbert Memorial Award Banquet will welcome professionals in aviation to honor 2018 honoree, the Honorable Linda Daschle, the evening of Tuesday, October 2, 2018. Dress code is black tie optional.
Named after Glen A. Gilbert (1913 – 1982), the “father of air traffic control” and writer of the first air traffic control manual, the Glen A. Gilbert Memorial Award honors the outstanding, long-term achievement of an individual in the field of aviation, and is ATCA’s highest honor. One of the premier awards in aviation, the Gilbert trophy is displayed at the Smithsonian Air and Space Museum in Washington, D.C. A full list of past recipients can be found at www.atca.org/GlenGilbert. This is a black tie optional event; full conference registration includes access to the awards dinner. If one is not registered at the full conference rate, a separate ticket for the dinner can be purchased for $299 through registration.
How much does it cost to reserve a table for the Gilbert Banquet?
The cost to reserve a table of ten (10) persons is $285. Additionally, access to the event is granted through registrations and ticket purchases. Tables will be reserved on a first-come, first-served basis. Once reserved, you are responsible to fill the 10 seats at your table. Should you have room for guests, email your wish list of preferred guests to Mindy Soranno.
Ethics Rules dictate ATCA must seat guests randomly; however, we appreciate knowing your wishes to assist us in our process. No promises can be made regarding your requests. ATCA does not share lists of registrants for your selection. We prefer to know your table purchases and guest preferences no later than three weeks prior to the event. Your table tickets, list of guests seated at your table, and a copy of the floor plan will be available for pick-up at the ATCA registration desk any time during Exhibit Hall open hours.
What is the dress code/attire for the ATCA Annual?
Attire for all conference sessions is Business Professional / Business Suit / Service Dress or Uniform of the Day for military personnel. The Glen A. Gilbert Memorial Award Banquet is black tie optional.
My company is interested in exhibiting at the ATCA Annual in the Exhibit Hall. How do I book a space? Click here for more information or contact Rugger Smith directly at 703-299-2430 x318 for availability and pricing.
My company wants to Sponsor at the ATCA Annual. What are my options?
Click here to see our current sponsorship opportunities. To secure your sponsorship, contact Rugger Smith at 703-299-2430
I am receiving an award. Where can I find more information?
Email Paul Planzer or call directly at 703-299-2430 x305 for more information.
What else is in the National Harbor neighborhood?
Gaylord National Resort and Convention Center is a mainstay anchor to the National Harbor project. The community is nearing completion and will be home to more than 500,000 square feet of office space, over a dozen shops and a dozen restaurants, two art galleries, a marina, and much more. Visit their website for more information.
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