ATCA




2019 Exhibitors

Want to exhibit at the Annual? Contact:
rugger.smith@atca.org

You have questions, we have answers!

Additional questions? Email Kenneth Carlisle.
We look forward to seeing you at ATCA Annual at the Walter E. Washington Convention Center!

ATCA Annual Date and Location

When and where does the ATCA Annual Conference & Exhibition take place?

We are moving! Join us October 20 - 23, 2019, in our new home at the Walter E. Washington Convention Center, Concourse Hall C. Walter E. Washington Convention Center
801 Mt. Vernon Place
Washington, D.C. 20001


How do I get to ATCA Annual?

The Walter E. Washington Convention Center is conveniently located in the heart of the District of Columbia and is accessible by both metro and bus. Should you choose to drive, there are several nearby parking areas. Please note that parking will be expensive and in-demand, as there is a large citywide event being held at the Convention Center over the same dates as ATCA Annual. For more information on getting to the Convention Center, please click HERE


Is there a free shuttle this year?

Because of our convenient new location at the Walter E. Washington Convention Center, we will not be offering a shuttle this year. The Convention Center is bus and metro accessible. If you choose to drive, there are several parking garages in the neighborhood.


Hotel and Travel Information

Where should I stay while attending ATCA Annual? Is there a room block?
ATCA offers a limited number of rooms at our headquarters hotel, the Marriott Marquis Washington DC. The Marriott Marquis is the most convenient hotel option as it is connected to the Convention Center by an underground walkway. Learn more about our room block HERE

Is government rate available through the room block?
Yes. ATCA has contracted a limited number of rooms at the government rate. These tend to book very quickly so reserve your room today! 


Registration Information and Costs

What does it cost to attend the ATCA Annual Conference & Exhibition and what does it include?
There are a variety of registration options to suite your needs ranging from free Hall Visitor Passes, to Full Event registrations, and one day attendance options, etc. For a full listing of pricing options visit the Registration page.

What does it cost to visit the Exhibition ONLY?
There is no charge to attend the Exhibition during official Exhibit Hall hours. You may PRE-REGISTER ONLINE by choosing the Exhibit Hall Visitor category, or you may register on-site. 
Note: Your registration as a conference attendee includes access to the exhibit hall

What are the Registration Hours?

ATCA Annual Exhibition Registration Hours:
Saturday, October 19: 12 p.m. – 8 p.m. - Exhibitor Registration and Setup Only
Sunday, October 20: 9 a.m. – 8 a.m.
Exhibitor Registration and Setup Only
Sunday, October 20: 9 a.m. - 7 p.m. - General Registration Open
Monday, October 21: 7 a.m. – 5:30 p.m. - General Registration Open
Tuesday, October 22: 6:30 a.m. – 4 p.m. - General Registration Open
Wednesday, October 23: 6:30 a.m. –  1 p.m. - General Registration Open

What are the Exhibit Hall Hours?
Saturday, October 19: Setup Only – 12 - 8 p.m.
Sunday, October 20: Setup Only 9 a.m. - 8 p.m. 
Monday, October 21: Hall Open to Visitors and Attendees – 8 a.m. – 5:30 p.m. 
Tuesday, October 22: Hall Open to Visitors and Attendees – 8 a.m. – 4:30 p.m. 
Wednesday, October 23: Hall Open to Visitors and Attendees – 9 a.m. – 1 p.m.
Wednesday, October 23: Move-out Only – 1 - 8 p.m.

 Is there an age limit for access to the Exhibition?

Yes. Children over the age of 16 may attend the Exhibition provided an adult accompanies them at all times.
No one under the age of 18 is permitted in the exhibit halls during installation and dismantling hours.

Can I substitute my attendance for someone else’s?
Yes. Substitutions may be made, but new individuals must provide their own e-mail address, phone number, and mailing address to the Registration Desk.

What happens if I need to cancel my registration?
Cancellations made up until SEPTEMBER 15, 2019 will be refunded less a 15% cancellation fee. Unfortunately, NO refunds will be made for cancellations received AFTER SEPTEMBER 15, 2019. Cancellations must be made in writing to registration@atca.org. Substitutions of equal ATCA memberships may be made at any time for conference registrations. No refunds will be issued if you do not attend the event. Refunds will be issued back to the card charged; check payment will be refunded individually by check to the individual or company. All refunds will be processed after the event. Government participants with duty-related cancellations are exempt, and will not be charged a cancellation fee.

Where do I pick up my badge/tickets?
All badges and tickets may be picked up on-site at the ATCA Registration Desk (Foyer area outside entrance to Hall C Concourse level) at the Walter E. Washington Convention Center.

All Attendees may pick up badges beginning at 10 a.m, Sunday, October 20 with proper ID. Acceptable forms of ID include:

  • Photo ID / Driver’s License
  • Military ID
  • U.S. Government ID
  • Passport
  • Corporate Name Badge


When does online registration close?

Online registration will remain open 24/7 before and during the ATCA Annual. Rates for the conference program gradually increase as we get closer to the event. The earlier you register, the lower the cost!  Register online now!

Am I required to be an ATCA member to attend the Conference or Banquet?
No. Registration is open to members and non-members alike. If you are not a member of ATCA choose the appropriate non-member category when registering. Members receive benefits including reduced rates at ATCA functions including ATCA Annual.

What is the Glen A. Gilbert Memorial Award Banquet?
A capstone to ATCA Annual, the Glen A. Gilbert Memorial Award Banquet will welcome professionals in aviation to honor 2019 honoree, Daniel K. Elwell, the evening of Tuesday, October 22, 2019. Dress code is black tie optional.

Named after Glen A. Gilbert (1913 – 1982), the “father of air traffic control” and writer of the first air traffic control manual, the Glen A. Gilbert Memorial Award honors the outstanding, long-term achievement of an individual in the field of aviation, and is ATCA’s highest honor. One of the premier awards in aviation, the Gilbert trophy is displayed at the Smithsonian Air and Space Museum in Washington, D.C. A full list of past recipients can be found at www.atca.org/GlenGilbert. This is a black tie optional event; full conference registration includes access to the awards dinner. If one is not registered at the full conference rate, a separate ticket for the dinner can be purchased for $299 until Oct. 19 when the rate increases to $345.

How much does it cost to reserve a table for the Gilbert Banquet?
The cost to reserve a table of ten (10) persons is $285. Additionally, access to the event is granted through registrations and ticket purchases. Tables will be reserved on a first-come, first-served basis. Once reserved, you are responsible to fill the 10 seats at your table. Should you have room for guests, email your wish list of preferred guests to Mindy Soranno.


Ethics Rules dictate ATCA must seat guests randomly; however, we appreciate knowing your wishes to assist us in our process. No promises can be made regarding your requests. ATCA does not share lists of registrants for your selection. We prefer to know your table purchases and guest preferences no later than three weeks prior to the event. Your table tickets, list of guests seated at your table, and a copy of the floor plan will be available for pick-up at the ATCA registration desk any time during Exhibit Hall open hours.

What is the dress code/attire for the ATCA Annual?
Attire for all conference sessions is Business Professional / Business Suit / Service Dress or Uniform of the Day for military personnel. The Glen A. Gilbert Memorial Award Banquet is black tie optional.

My company is interested in exhibiting at the ATCA Annual in the Exhibit Hall. How do I book a space? Click here for more information or contact Rugger Smith directly at 703-299-2430 x318 for availability and pricing.

My company wants to Sponsor at the ATCA Annual. What are my options?
Click here to see our current sponsorship opportunities. To secure your sponsorship, contact Rugger Smith at 703-299-2430

I am receiving an award. Where can I find more information?
Email Mindy Soranno or call directly at 703-299-2430 x0  for more information.

What else is there to do in Washington , D.C.?
We are very excited to make our new home in Washington, D.C. The nation's capital is a vibrant city with a lot to experience. Need some guidance? Visit DC can help!

 

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You have questions, we have answers!

 

Have a question that can't wait? Contact us today!

ATCA is here to assist you with any ATCA Annual questions or needs you may have. Use the information below to email the point of contact for each different areas of the event.

Questions about exhibiting or sponsorship? Contact Rugger Smith.

Questions about room reservations? Contact Deborah Brice.

Questions about the conference or programming? Contact Abigail Glenn-Chase.

Questions about registration or invoicing/payments? Contact the  ATCA Registration Helpdesk.

Questions about press and media? Contact Glenn Cudaback.

Or call the ATCA Office at +1 703.299.2430 if your topic of choice is not represented above.

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