Exhibitor Information

Home / Events & Education / ATCA Connect / Exhibitor Information

ATCA Connect: Discover the New Look!

We’re excited to unveil the refreshed design for ATCA Connect! This year, we’re introducing a dynamic and interactive layout centered around the vibrant Park Activity Area. This central hub is surrounded by theaters and exhibits, with all booths strategically facing the Park Activity Area.

Our goal is to foster a more engaging and casual atmosphere, where every participant enjoys equal visibility and access. This innovative design transforms the exhibition hall into a lively and inclusive space, ensuring a productive and memorable experience for all attendees.


Join us at ATCA Connect and explore the Hall in an entirely new way!


The Park Activity Area features:
• All booths face the Park Activity Area 
• Interactive and collaborative zone that includes seating
• All-Day Coffee Cafe 
• EmpowerHER (formerly Women in Aviation) Educational Zone 
• Rising Professionals Expanse 
• Headshot Lounge 
• The large “General Session Theater” is at the end to drive traffic down the aisles and Park Activity Path

On both sides of the Theater, there are tables for meetings, dining, and collaboration with colleagues. 

Several food vendors are included in the Hall to enhance the area and offer food and beverage convenience for attendees to continue with activities in the Hall.

 

Download the  2024 ATCA Connect Exhibitor Prospectus

View  ATCA Connect Floor plan 2024

Complete Exhibiting Information can be found in the drop-down menus below:

Exhibit Space Fees

Space Only: $65.00 per sq. ft., Member / 
Space Only: $75.00 per sq. ft., Non-Member

Space only is for exhibitors with custom-designed booths and only need to rent the actual space. All booths are offered in 10 x 10 space only  configurations, Space only includes the Pipe and drape (8 foot in back and 3 feet on the sides) and a standardized cardboard sign with your company’s name.

• All organizations can purchase additional 10 x 10’s to connect to their booth, to meet their exhibiting needs
• The largest frontage allowed is 20 feet or two 10 x 10 booths next to each other,
• The 10 x 10 booths on the aisle are depicted with solid lines per the online visual floor plan
• 10 x 10, Frontages can be made into 20 x 20 or 20 x 30 , depending on their location. 
• Signage and designed booths cannot block neighbors for the first three feet (four feet max) on each side.

All items needed can be brought in by your organization via shipping with Shepard or ordered through them to be delivered to your booth and set up.

ALL exhibitors, including Space Only and Co-Exhibitors, will receive complimentary lead retrieval tools.


 
Exhibitor Insurance:

Liability insurance with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate is required in order to exhibit at ATCA Connect. This insurance must be in force during the ATCA Connect dates November 3 - November 8, 2024, naming as additional insured: ATCA and Walter E. Washington Convention Center. No additional insurance is required for your participation in ATCA Connect.

Additional Space Options
ATCA Connect must approve all custom booths. Booth plans should indicate the name of the event and booth number, specify the maximum number of occupants allowed, and have a structural engineer’s stamp certifying that the platforms can bear the maximum occupant load. Additional safety elements may be required upon Fire Marshal review.

Have questions: Please contact Rugger Smith or Sandra Strickland for assistance.

Payment Methods
Option 1: Payment by Credit Card (VISA, MasterCard, or American Express, 2.9 % credit card  processing fee applies)

Option 2:
Payment by Check. Please make checks payable to ATCA.

Option 3:
Bank Transfer - Should you wish to make a bank transfer, please contact sandra.strickland@atca.org or call +1 703.299.2430, ext. 304 for bank transfer information.

 

Payment Schedule
All fees are due in full within 30 days of receipt of the invoice. Should a contract be received less than 30 days before the Exhibition setup start dates, full payment must be included with the contract.

Cancellation/Space Reduction

Registration Fee: Non-Refundable

Booth space rental fee refund schedule:

75 % refund with receipt of written 
cancellation by August 30, 2024

50% refund with receipt of written 
cancellation by September 13, 2024

25%  refund with receipt of written 
cancellation by September 30, 2024

No refunds/Credits after October 1, 2024, will be made for any booth cancellations, booth space
reduction or booth type changes.


Cancellations must be made in writing via email to: Sandra Strickland.


Space reduction/booth type changes must be made in writing via email to rugger.smith@atca.org and sandra.strickland@atca.org.
Exhibition Space Allocation/Priority Placement/Sharing Exhibit Space

Allocation of Exhibit Space

All ATCA Connect Exhibitors who were contracted in 2023 will receive priority placement in the Exhibition Hall for ATCA Connect if their contracts are received by August 1, 2024.  After August 1, 2024, all exhibitor contracts will be placed on a first-come, first- served basis.


A completed Primary Exhibitor Contract must be received before placement in the Hall can occur. 

All placements will be coordinated directly by ATCA Connect Staff based on the size requested and not by booth number listed. The unique floor plan is laid out to support exposure for all exhibitors. 

Exhibitors who wish to move or change/increase in size will be placed on the following criteria. Priority is given first to:
 i. ATCA corporate members.
 
ii. Then to exhibitor’s company spend at ATCA Connect the previous year. (exhibit space, sponsorship, advertising fees). If the spend is equal, then priority is given in order of contract receipt.
 
iii. After August 1, 2024, priority placement ends, and all contracts received will be placed on a first-come, first-served basis.
 
Sharing Exhibit Space
Exhibit space may be shared. There will be one primary exhibitor who controls the exhibit space.  The Primary Exhibitor must complete the contract for exhibit space and be assigned a booth number before a sharing exhibitor (co-exhibitor) may submit a contract to share. Sharing Exhibitors are required to complete the Co-Exhibitor Form and pay the appropriate registration fee.

You will receive an email confirmation upon receipt of your Co-Exhibitor Contract. 


Exhibition Timetable
Booth Set-up:

Sunday, 3 November, General Contractor Move-in only -  (early bird move-in by request only - Noon)

Monday, 4 November-
8:00am - 6:00pm

Tuesday, 5 November -
All booth construction must be completed by 11:00 am)**

Exhibit Hall Show Day & Hours:
Tuesday, 5 November - 1:00pm to 5:00pm **
Wednesday, 6 November - 8:00am to 6:30pm

Thursday, 7 November - 8:00am to 4:30pm

Dismantle: Thursday, 7 November - 4:30pm -8:30pm & Friday,  November 8 - 8:00 - 11:00 am.

All times are subject to change.

Contract Submittal / Confirmation Process

Coming Soon - online Exhibitor Contract

Coming Soon - Terms & Policies

Once you have completed all the required fields and have clicked the submit button, you will receive an email confirmation from ATCA Connect acknowledging receipt of your contract.

Your contract will be reviewed by ATCA staff who will assign your booth a number. Once your booth is assigned, you will receive a second email confirming your booth assignment and providing your login credentials and instructions for accessing ATCA Connect Exhibitor Zone.

Should you need any assistance in submitting your contract, please contact Sandra.Strickland@atca.org.

Application Fee
Primary Exhibitor Registration Fee: $375
This is a non-refundable flat fee, independent of booth size, that is charged to primary exhibitors.

A Primary Exhibitor is the exhibiting company that is named on the contract for the rental of the
physical exhibit space and has control over the rented exhibit space.

Co-Exhibitor (Sharing) Registration Fee: $1,000
This is a non-refundable flat fee, independent of booth size, that is charged to Co-Exhibitors.

A Co-Exhibitor is an exhibiting company that is sharing rented exhibit space with a Primary
Exhibitor and has completed the Co-Exhibitor contract.

Credit Card Processing Fee

A non-refundable fee of 2.9 % will be applied to all fees paid by credit card. This fee will not apply to bank transfers or check payments. 

Meeting Room Rentals

Need meeting space during the ATCA Connect Conference & Expo?

ATCA can offer you options to fit your needs at the DC Convention Center and the Marriott Marquis.

 

Please contact Sandra Strickland to check availability and contracting space.

 

Exhibitor Benefits

Your Benefits:

- Renting meeting space

- Reserving an Industry presentation slots {limited slots available} 

-- Free registrations for attending programming {based on size of booth}
- Complimentary Lead Retrieval
- Virtual Hall - an online interactive floorplan where Exhibitors can market to attendees pre- and post-show
- 24-hour security surveillance in the Hall
- On-site medical
- Company information highlighted in real-time on the online floorplan in the Exhibitors section.
  Attendees can quickly locate your booth position and get direct links to your website, product information, and company description. This is also the best place to post your videos and press releases for maximum visibility! 

Listings in: 
1. ATCA Connect website
1. Conference Mobile App
3. Exhibit Hall Map and Logo Directory
4. 
Special sponsorship and advertising opportunities only available to exhibitors 
5. 
Exhibitors' products and services search engine on website
6. 
Exhibitors' press releases published on ATCA Connect website 

Contact Information
 

Exhibition Sales and Support

Rugger Smith 
Alexandria, VA, USA 
P: +1 703 299 2430 ext. 318 
Sandra Strickland
Alexandria, VA, USA
P: +1 703 299 2430 ext. 304
  
    
Meeting Rooms Rental
Sandra Strickland
Alexandria, VA, USA
P: +1 703 299 2430 ext. 304
 

 
  
    
 
Sponsorship and Advertising Sales
Rugger Smith 
Alexandria, VA, USA 
P: +1 703 299 2430 ext. 318 
Sandra Strickland
Alexandria, VA, USA
P: +1 703 299 2430 ext. 304
 
    
Media and Press 
Bridget Dongu

Alexandria, VA, USA 
P: +1 703 299 2430 ext. 309 

Communications and Editorial
Mathew Garretson
  
    

 

ATCA Connections : 

  • ANSPs from around the world
  • ATC Service Providers
  • Airlines and Operators
  • Airports and Airport Authorities
  • Armed Forces
  • Air Traffic Controllers
  • Academia and Suppliers
  • Non-Governmental Organizations
  • Engineers (associations, unions, guilds, etc.)
  • Consultancies
  • Government Representatives
  • Systems Contractors and Manufacturers