Days
Hours
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Mark Your Calendar for
October 15-18, 2017

2016 Sponsors

Want to sponsor at the Annual? Contact
rugger.smith@atca.org

    Grand Benefactor
  • Benefactor
  • Supporter
  • Contributor
  • Patron
    Mentor
    Additional Sponsors

Frequently Asked Questions

Additional comments or questions? Email Kenneth Carlisle.
We look forward to seeing you for the ATCA Annual at the Gaylord National!

Registration Information and Costs

What does it cost to attend the ATCA Annual Conference & Exhibition and what does it include?
For a full listing of pricing options visit the Registration page.

Is there a one- or two-day only option to attend the ATCA Annual Conference & Exhibition?
Conference Delegate registrants have the option of a one-day badge, two-day badge, or any combination of the three days badges.Prices for each day are listed below and includes access to all forums and workshops; Exhibit Hall access during Open Hours; and all food and beverage events on the day(s) you attend (Monday, Tuesday and Wednesday).
ATCA Member: $450/per day 
ATCA Non-Member: $500/per day 
Hall Visitor registration in complimentary and automatically set up for three days of access, regardless of if it is used.

What does it cost to attend the Exhibition ONLY?
There is no charge to attend the Exhibition during official Exhibit Hall hours. You may PRE-REGISTER ONLINE by choosing the Exhibit Hall Visitor category, or you may register on-site.

Note: If you are registering for either the full three-day conference or one/two day(s) of the conference, Exhibit Hall admission is included.

How do I make a Hotel Reservation? 
The Gaylord Hotel is selling our quickly. The current deadline to reserve rooms under the room block is Friday, Sept. 30. Supply is limited. Book Now.

Why Should I make my Hotel Reservations in the ATCA Block?

  • So you can get a room. ROOMS ARE SELLING OUT FAST. Right now, the hotel reservation link on the ATCA Annual website may be the only way to make an online reservation at the Gaylord. BOOK NOW.
  • In case you have any problems. Have a problem with your room? Need to extend your stay? Got bumped from the hotel? In the rare instances that these issues may occur, ATCA is here to help you. Being in our block, we can work with the hotel and be proactive in resolving the issue. If your room is outside the block, we are limited in our ability to assist you.
  • Be at the center of the action. Walk to sessions and the exhibit hall straight from your room. Maximize your time for business development, education and networking instead of commuting from another venue during rush hour traffic.
  • Save money on taxi fares. Utilize our free shuttle from the hotel to FAA headquarters for business meetings or even some sightseeing.
  • Take advantage of the discounted room rates. ATCA works hard to provide you competitive low rates at the Gaylord to help your bottom line. Including Government rate rooms for government employees.
  • Support ATCA and help keep conference fees lower. By reserving your room in the room block, you help ATCA minimize hotel costs and in turn keeping registration and exhibit rates lower.

What are the Registration Hours?
ATCA Annual Exhibition Registration Hours (location: Convention Center Pre-Function):
Saturday, October 15: 12 p.m. – 6 p.m. - Exhibitor Registration Only. Generic Badges may be picked up at the Registration Desk for access to the Exhibit Hall.
Sunday, October 16: 9 a.m. – 3 p.m. - Exhibitor Registration Only. Generic Badges may be picked up at the Registration Desk for access to the Exhibit Hall.
Sunday, October 16: 3 p.m. - 7 p.m. - General Registration
Monday, October 17: 7:30 a.m. – 4:30 p.m.
Tuesday, October 18: 7:30 a.m. – 5 p.m.
Wednesday, October 19: 7:30 a.m. – 1 p.m.

What are the Exhibit Hall Hours?
Monday, October 16: 9:30 a.m. – 4 p.m. [4 p.m. – 6 p.m. Welcome Reception in Cherry Blossom Ballroom]
Tuesday, October 17: 9 a.m. – 5 p.m.
Wednesday, October 18: 8:30 a.m. – 2 p.m.

Is there an age limit for access to the Exhibition?
Yes. Children over the age of 15 may attend the Exhibition provided an adult accompanies them at all times.
No one under the age of 18 is permitted in the exhibit halls during installation and dismantling hours.

Can I substitute my attendance for someone else’s?
Yes. Substitutions may be made, but new individuals must provide their own e-mail address, phone number, and mailing address to the Registration Desk.

What does it cost to cancel?
A 15% non-refundable processing fee will be charged for cancellation prior to September 30, 2016. NO refunds will be granted for cancellations made after this date. No refunds will be issued if you do not attend the event. Refunds will be issued back to the card charged; check payment will be refunded individually by check to the individual or company. All refunds will be processed after the event. Government participants with duty-related cancellations are exempt, and will not be charged a cancellation fee.

Where do I pick up my badge/tickets?
All badges and tickets may be picked up on-site at the ATCA Registration Desk (Convention Center Pre-Function) at the Gaylord National Hotel Exhibitors may pick up badges beginning at 12 p.m. on Saturday, October 15.

All Attendees may pick up badges beginning at 3 p.m, Sunday, October 16 with proper ID. Acceptable forms of ID include:

  • Photo ID / Driver’s License
  • Military ID
  • U.S. Government ID
  • Passport
  • Corporate Name Badge

When does online registration close?
Online registration closes Friday, October 14. After October 14, you may register on-site. REGISTER ONLINE and save!

Am I required to be an ATCA member to attend the Conference or Banquet?
No. Registration is open to members and non-members alike. If you are not a member of ATCA choose the appropriate non-member category when registering. Members receive benefits including reduced rates at ATCA functions including the ATCA Annual.

What is the Glen A. Gilbert Memorial Award Banquet?
A capstone to the 61st ATCA Annual, the Glen A. Gilbert Memorial Award Banquet will welcome professionals in aviation to honor 2016 honoree, NATCA President Paul Rinaldi, the evening of Wednesday, October 19, 2016. Dress code is black tie.

Named after Glen A. Gilbert (1913 – 1982), the “father of air traffic control” and writer of the first air traffic control manual, the Glen A. Gilbert Memorial Award honors the outstanding, long-term achievement of an individual in the field of aviation, and is ATCA’s highest honor. One of the premier awards in aviation, the Gilbert trophy is displayed at the Smithsonian Air and Space Museum in Washington, D.C. A full list of past recipients can be found at www.atca.org/GlenGilbert. This is a black tie event; full conference registration includes access to the awards dinner. If one is not registered at the full conference rate, a separate ticket for the dinner can be purchased.

How much does it cost to reserve a table for the Gilbert Banquet?
The cost to reserve a table of ten (10) persons is $250. Additionally, access to the event is granted through registrations and ticket purchases. Tables will be reserved on a first-come, first-served basis. Once reserved, you are responsible to fill the 10 seats at your table. Should you have room for guests, email your wish list of preferred guests to Mindy Soranno.

Ethics Rules dictate ATCA must seat guests randomly; however, we appreciate knowing your wishes to assist us in our process. No promises can be made regarding your requests. ATCA does not share lists of registrants for your selection. We prefer to know your table purchases and guest preferences no later than three weeks prior to the event. Your table tickets, list of guests seated at your table, and a copy of the floor plan will be available for pick-up at the ATCA registration desk any time after 3 p.m., Sunday, October 16.

What is the dress code/attire for the ATCA Annual?
Attire for all conference sessions is Business Professional / Business Suit / Service Dress or Uniform of the Day for military personnel. The Glen A. Gilbert Memorial Award Banquet is black tie.

My company is interested in exhibiting at the ATCA Annual in the Exhibit Hall. How do I book a space? Click here for more information or contact Rugger Smith directly at 703-299-2430 x318 for availability and pricing.

My company wants to Sponsor at the ATCA Annual. What are my options?
Click here to see our current sponsorship opportunities. To secure your sponsorship, contact Rugger Smith at 703-299-2430

I am receiving an award. Where can I find more information?
Click here for more information.

What else is in the National Harbor neighborhood?
Gaylord National Resort and Convention Center is a mainstay anchor to the National Harbor project. The community is nearing completion and will be home to more than 500,000 square feet of office space, over a dozen shops and a dozen restaurants, two art galleries, a marina, and much more. Visit their website for more information.

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